Executive Administrative Assistant
Specialized Engineering, Stockton, CA Specialized Engineering, Stockton, CA Stockton, CA Stockton, CA Part-time Full-time Part-time Full-time $18 - $20 an hour $18 - $20 an hour 14 days ago 14 days ago 14 days ago Overview We are seeking a highly organized and proactive Executive Administrative Assistant to support our CEO and Vice President of Operations.
This role is crucial in ensuring the smooth operation of daily activities and will involve a variety of administrative tasks that require strong attention to detail and excellent communication skills.
The ideal candidate will be adept at managing schedules, coordinating meetings, and providing exceptional customer service.
Responsibilities Manage executive calendars, including scheduling appointments and coordinating meetings Prepare and transcribe meeting minutes, ensuring accurate documentation of discussions and action items Handle correspondence, including emails and phone calls, with professionalism and discretion Organize travel arrangements and itineraries for executives as needed Maintain filing systems, both electronic and physical, to ensure easy access to important documents Utilize tools such as DocuSign for document management and signatures Assist with the preparation of reports and presentations using Google Suite applications Provide support in various administrative tasks as required by the executive team Skills Proven experience as a personal assistant or in a similar clerical role Strong organizational skills with the ability to prioritize tasks effectively Excellent customer service skills with a friendly demeanor Proficiency in DocuSign and Google Suite applications (Docs, Sheets, Slides) Ability to transcribe notes accurately and efficiently Familiarity with phone systems and professional communication etiquette High level of computer literacy with the ability to learn new software quickly If you are a motivated individual who thrives in a fast-paced environment and possesses the necessary skills to excel as an Executive Administrative Assistant, we encourage you to apply.
Job Types:
Full-time, Part-time Pay:
$18.
00 - $20.
00 per hour Expected hours:
40 per week
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Overtime Weekends as needed Application Question(s):
Must be proficient in MS Office Suite Education:
Associate (Required)
Experience:
Administrative:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
This role is crucial in ensuring the smooth operation of daily activities and will involve a variety of administrative tasks that require strong attention to detail and excellent communication skills.
The ideal candidate will be adept at managing schedules, coordinating meetings, and providing exceptional customer service.
Responsibilities Manage executive calendars, including scheduling appointments and coordinating meetings Prepare and transcribe meeting minutes, ensuring accurate documentation of discussions and action items Handle correspondence, including emails and phone calls, with professionalism and discretion Organize travel arrangements and itineraries for executives as needed Maintain filing systems, both electronic and physical, to ensure easy access to important documents Utilize tools such as DocuSign for document management and signatures Assist with the preparation of reports and presentations using Google Suite applications Provide support in various administrative tasks as required by the executive team Skills Proven experience as a personal assistant or in a similar clerical role Strong organizational skills with the ability to prioritize tasks effectively Excellent customer service skills with a friendly demeanor Proficiency in DocuSign and Google Suite applications (Docs, Sheets, Slides) Ability to transcribe notes accurately and efficiently Familiarity with phone systems and professional communication etiquette High level of computer literacy with the ability to learn new software quickly If you are a motivated individual who thrives in a fast-paced environment and possesses the necessary skills to excel as an Executive Administrative Assistant, we encourage you to apply.
Job Types:
Full-time, Part-time Pay:
$18.
00 - $20.
00 per hour Expected hours:
40 per week
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Overtime Weekends as needed Application Question(s):
Must be proficient in MS Office Suite Education:
Associate (Required)
Experience:
Administrative:
2 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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