Accounting Administrative Assistant
3.
4 Stockton, CA Stockton, CA Full-time Full-time $18 - $21 an hour $18 - $21 an hour 13 days ago 13 days ago 13 days ago The Accounting Administrative Assistant primarily assists in the day-to-day operations of the Accounting Department.
The role supports the roles of the members of the following areas; Accounts Payable, Accounts Receivable, Billing, Vendor Management, the CFO Executive office and reporting to the Accounting Office Manager.
Key
Responsibilities:
Driver Scans:
entire process involves printing, renaming, and sorting daily driver paperwork.
This is a task that can happen throughout the day but is very critical first thing in the morning and mid to late afternoon as drivers scan their paperwork for the day.
Post Office run:
mail pick up (around 10 am) and drop off (around 4:
30 pm) daily.
Utilize the Accounting Dept car to run these errands.
Customer Checks received by mail:
process of opening, sorting, and scanning the checks from the mail pick up.
The volume of checks will dictate how long this daily task will take, but it should start upon returning from the post office in the morning.
Monday (or first business day of the week will include any mail delivered over the weekend).
Folding Machine & Postage Machine:
administer mail projects to run through the folding machine and meter accordingly.
Mail Deliveries and distribution:
Assist with packages that are delivered and then distributed to appropriate staff members.
USPS Mail:
handle mail addressed to 152 FWC and pick up mail from French Camp Post Office.
Greeting Visitors:
Be the first point of contact with visitors Office Supplies:
Weekly order of office supplies utilizing P-Card.
Outside Hauler Paperwork:
Electronically move Outside Hauler paperwork from public folders to driver scans, prints, renames and sorts.
Misc.
Filing:
Support the AP team with filing of paperwork related to the accounts payable function.
Company Credit Card Envelopes:
Monthly distribution of envelopes for accounts payables reconciliation related to PCard holders.
Vendor Invoice Scanning:
Future project to be managed by Accounting Assistant in scanning all vendor invoices.
Exemptions:
Entering exemption details to the State online.
This is an annual task that is usually handled end of the year and beginning of the following year.
Executive Tasks:
Supporting CFO with administrative and project-based duties.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Stockton, CA Stockton, CA Full-time Full-time $18 - $21 an hour $18 - $21 an hour 13 days ago 13 days ago 13 days ago The Accounting Administrative Assistant primarily assists in the day-to-day operations of the Accounting Department.
The role supports the roles of the members of the following areas; Accounts Payable, Accounts Receivable, Billing, Vendor Management, the CFO Executive office and reporting to the Accounting Office Manager.
Key
Responsibilities:
Driver Scans:
entire process involves printing, renaming, and sorting daily driver paperwork.
This is a task that can happen throughout the day but is very critical first thing in the morning and mid to late afternoon as drivers scan their paperwork for the day.
Post Office run:
mail pick up (around 10 am) and drop off (around 4:
30 pm) daily.
Utilize the Accounting Dept car to run these errands.
Customer Checks received by mail:
process of opening, sorting, and scanning the checks from the mail pick up.
The volume of checks will dictate how long this daily task will take, but it should start upon returning from the post office in the morning.
Monday (or first business day of the week will include any mail delivered over the weekend).
Folding Machine & Postage Machine:
administer mail projects to run through the folding machine and meter accordingly.
Mail Deliveries and distribution:
Assist with packages that are delivered and then distributed to appropriate staff members.
USPS Mail:
handle mail addressed to 152 FWC and pick up mail from French Camp Post Office.
Greeting Visitors:
Be the first point of contact with visitors Office Supplies:
Weekly order of office supplies utilizing P-Card.
Outside Hauler Paperwork:
Electronically move Outside Hauler paperwork from public folders to driver scans, prints, renames and sorts.
Misc.
Filing:
Support the AP team with filing of paperwork related to the accounts payable function.
Company Credit Card Envelopes:
Monthly distribution of envelopes for accounts payables reconciliation related to PCard holders.
Vendor Invoice Scanning:
Future project to be managed by Accounting Assistant in scanning all vendor invoices.
Exemptions:
Entering exemption details to the State online.
This is an annual task that is usually handled end of the year and beginning of the following year.
Executive Tasks:
Supporting CFO with administrative and project-based duties.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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