Senior Administrative Assistant #70 Research Department
About the Employer Stockton Unified School District (SUSD) began providing services to students in 1852 and is located in the heart of California's Central Valley near the banks of the San Joaquin River.
SUSD is the 17th largest school district in California, whereby 38,000 PK-12th grade students come to us to experience an academic journey that leads to high school graduation and success in college, careers, and as actively-engaged community members.
The District also serves a number of adults through our Stockton School For Adults.
SUSD is made up of thirty-seven Head Start classes, fifty-three state preschool classes, three First 5 preschool classes, forty-one K-8 schools, four comprehensive high schools, three small high schools, an alternative high school, a special education school, a school for adults, and five dependent charter schools.
Our district mission is to graduate every single youth college, career, and community ready.
Stockton Unified School District is dedicated to providing high-quality first instruction, rigorous curriculum, and supporting academic achievement and social-emotional development supported by Multi-Tiered System of Supports (MTSS).
The District's work is guided by three focal goals:
oEvery child by the end of third grade will read and comprehend at the proficient level.
oEvery child will have access to high quality, rigorous first instruction.
oEvery child, by the end of 12th grade, will graduate and be college, career, and community ready.
Hours:
7:
30am - 4:
30pm (8 hours per day)Job Description / Essential Elements:
Print SENIOR Administrative ASSISTANT BASIC FUNCTION:
Under the direction of a Director, perform varied and complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications for the assigned supervisor.
ESSENTIAL DUTIES:
Perform varied and complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications; assure smooth operations of assigned office.
Compile information and prepare a variety of reports related to assigned activities; process and evaluate a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed.
Receive visitors, including administrators, staff, parents and the public and provide information or direct to appropriate personnel; respond to inquiries and provide detailed and technical information concerning policies and procedures where judgment, knowledge and interpretation of procedures and regulations are required.
Assure timely communications between assigned office and District employees; initiate phone calls to receive and transmit information; resolve issues as appropriate; refer difficult situations to the administrator; maintain confidentiality of sensitive and privileged information.
Receive, screen and route telephone calls; take and relay messages as appropriate; serve as a resource to others concerning policies and procedures; respond to requests for records and other documents as directed.
Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
Input data into an assigned computer system; generate a variety of mandated and requested computerized reports according to established time lines; maintain automated records; assure accuracy of input and output information.
Compose, independently or from oral instructions, note or rough draft, a variety of materials including inter-office communications, applications, requisitions, forms, letters, contracts, brochures, flyers, legal documents, memoranda, bulletins and other materials; review and proofread a variety of documents.
Maintain a variety of logs and records related to financial activity, student information, personnel, attendance and assigned duties including those of a confidential nature; establish and maintain filing systems.
Perform special projects and prepare various forms and reports on behalf of the Director; attend to administrative details on special matters as assigned; perform varied duties related to the Director's area of responsibility and assigned programs.
Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software; maintain equipment and arrange for repairs as necessary.
Monitor inventory levels of office supplies and materials; order, receive and maintain inventory of office supplies and materials.
Coordinate, schedule and attend a variety of meetings; prepare and send out notices of meetings; maintain appointment and activity calendar; reserve facilities; prepare agendas and take notes as requested; transcribe and distribute minutes as assigned.
Develop and implement office procedures to assure complete and timely operations; create office forms which facilitate work flow; prioritize workload according to established time lines.
Coordinate travel arrangements and hotel reservations as necessary; prepare and assure proper completion of reimbursement forms.
Coordinate special events and activities as assigned.
Maintain regular and prompt attendance in the work place.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
oModern office practices, procedures and equipment oTelephone techniques and etiquette oDistrict organization, operations, policies and objectives oPolicies and objectives of assigned program and activities oApplicable laws, codes, regulations, policies and procedures oRecord-keeping techniques oCorrect English usage, grammar, spelling, punctuation and vocabulary oInterpersonal skills using tact, patience and courtesy oOral and written communication skills oOperation of a computer and assigned software oMethods of collecting and organizing data and information oBusiness letter and report writing, editing and proofreading ABILITY TO:
oPerform varied and complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail oPlan, coordinate and organize office activities and coordinate flow of communications for the assigned supervisor oWork independently with little direction oAnalyze situations accurately and adopt an effective course of action oMaintain confidentiality of sensitive and privileged information oCompose correspondence and written materials independently or from oral instructions oAssure efficient and timely completion of office and program projects and activities oUnderstand and resolve issues, complaints or problems oEstablish and maintain cooperative and effective working relationships with others oInterpret, apply and explain laws, codes, rules, regulations, policies and procedures oType or input data at 55 words per minute from clear copy oOperate a variety of office equipment including a computer and assigned software oMaintain a variety of records and files oMeet schedules and time lines oPlan and organize work oComplete work with many interruptions oCompile and verify data and prepare reports oCommunicate effectively both orally and in writing oDevelop and maintain cooperative working relationships with those contacted in the course of work oCarry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described EDUCATION AND
Experience:
Any combination of education, training and/or experience equivalent to:
graduation from high school supplemented by college-level course work in secretarial science or a related field and three years of increasingly responsible secretarial experience ENVIRONMENT:
Indoor work environment.
PHYSICAL DEMANDS:
Employee in this position must have/be able to:
oEnter data into a computer terminal/typewriter and operate standard office equipment oSit for extended periods of time oSee and read a computer screen and printed matter with or without vision aids oHear and understand speech at normal levels and on the telephone, with or without hearing aids oLift and/or carry up to 25 lbs at waist height for short distances oBend at the waist oReach overhead, above the shoulders and horizontally, grasp, push/pullRequirements / QualificationsEDUCATION AND
Experience:
Any combination of education, training and/or experience equivalent to:
graduation from high school and one year of general clerical experience.
Licenses and Other Requirements:
Some positions in this classification may require a valid First Aid Certificate issued by an authorized agency within six months of employment.
Application materials must be received online by 4pm August 10th, 2023.
Interested applicants must submit:
1.
Classified Online Application 2.
Letter of interest 3.
Resume Please visit our website at:
www.
stocktonusd.
netEDUCATION AND
Experience:
Any combination of education, training and/or experience equivalent to:
graduation from high school and one year of general clerical experience.
Licenses and Other Requirements:
Some positions in this classification may require a valid First Aid Certificate issued by an authorized agency within six months of employment.
Application materials must be received online by 4pm August 10th, 2023.
Interested applicants must submit:
1.
Classified Online Application 2.
Letter of interest 3.
Resume Please visit our website at:
www.
stocktonusd.
net Recommended Skills Agenda Development Communication Computer Terminals Confidentiality Copy Editing Courtesy Estimated Salary: $20 to $28 per hour based on qualifications.
SUSD is the 17th largest school district in California, whereby 38,000 PK-12th grade students come to us to experience an academic journey that leads to high school graduation and success in college, careers, and as actively-engaged community members.
The District also serves a number of adults through our Stockton School For Adults.
SUSD is made up of thirty-seven Head Start classes, fifty-three state preschool classes, three First 5 preschool classes, forty-one K-8 schools, four comprehensive high schools, three small high schools, an alternative high school, a special education school, a school for adults, and five dependent charter schools.
Our district mission is to graduate every single youth college, career, and community ready.
Stockton Unified School District is dedicated to providing high-quality first instruction, rigorous curriculum, and supporting academic achievement and social-emotional development supported by Multi-Tiered System of Supports (MTSS).
The District's work is guided by three focal goals:
oEvery child by the end of third grade will read and comprehend at the proficient level.
oEvery child will have access to high quality, rigorous first instruction.
oEvery child, by the end of 12th grade, will graduate and be college, career, and community ready.
Hours:
7:
30am - 4:
30pm (8 hours per day)Job Description / Essential Elements:
Print SENIOR Administrative ASSISTANT BASIC FUNCTION:
Under the direction of a Director, perform varied and complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications for the assigned supervisor.
ESSENTIAL DUTIES:
Perform varied and complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail; plan, coordinate and organize office activities and coordinate flow of communications; assure smooth operations of assigned office.
Compile information and prepare a variety of reports related to assigned activities; process and evaluate a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed.
Receive visitors, including administrators, staff, parents and the public and provide information or direct to appropriate personnel; respond to inquiries and provide detailed and technical information concerning policies and procedures where judgment, knowledge and interpretation of procedures and regulations are required.
Assure timely communications between assigned office and District employees; initiate phone calls to receive and transmit information; resolve issues as appropriate; refer difficult situations to the administrator; maintain confidentiality of sensitive and privileged information.
Receive, screen and route telephone calls; take and relay messages as appropriate; serve as a resource to others concerning policies and procedures; respond to requests for records and other documents as directed.
Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.
Input data into an assigned computer system; generate a variety of mandated and requested computerized reports according to established time lines; maintain automated records; assure accuracy of input and output information.
Compose, independently or from oral instructions, note or rough draft, a variety of materials including inter-office communications, applications, requisitions, forms, letters, contracts, brochures, flyers, legal documents, memoranda, bulletins and other materials; review and proofread a variety of documents.
Maintain a variety of logs and records related to financial activity, student information, personnel, attendance and assigned duties including those of a confidential nature; establish and maintain filing systems.
Perform special projects and prepare various forms and reports on behalf of the Director; attend to administrative details on special matters as assigned; perform varied duties related to the Director's area of responsibility and assigned programs.
Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software; maintain equipment and arrange for repairs as necessary.
Monitor inventory levels of office supplies and materials; order, receive and maintain inventory of office supplies and materials.
Coordinate, schedule and attend a variety of meetings; prepare and send out notices of meetings; maintain appointment and activity calendar; reserve facilities; prepare agendas and take notes as requested; transcribe and distribute minutes as assigned.
Develop and implement office procedures to assure complete and timely operations; create office forms which facilitate work flow; prioritize workload according to established time lines.
Coordinate travel arrangements and hotel reservations as necessary; prepare and assure proper completion of reimbursement forms.
Coordinate special events and activities as assigned.
Maintain regular and prompt attendance in the work place.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
oModern office practices, procedures and equipment oTelephone techniques and etiquette oDistrict organization, operations, policies and objectives oPolicies and objectives of assigned program and activities oApplicable laws, codes, regulations, policies and procedures oRecord-keeping techniques oCorrect English usage, grammar, spelling, punctuation and vocabulary oInterpersonal skills using tact, patience and courtesy oOral and written communication skills oOperation of a computer and assigned software oMethods of collecting and organizing data and information oBusiness letter and report writing, editing and proofreading ABILITY TO:
oPerform varied and complex secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail oPlan, coordinate and organize office activities and coordinate flow of communications for the assigned supervisor oWork independently with little direction oAnalyze situations accurately and adopt an effective course of action oMaintain confidentiality of sensitive and privileged information oCompose correspondence and written materials independently or from oral instructions oAssure efficient and timely completion of office and program projects and activities oUnderstand and resolve issues, complaints or problems oEstablish and maintain cooperative and effective working relationships with others oInterpret, apply and explain laws, codes, rules, regulations, policies and procedures oType or input data at 55 words per minute from clear copy oOperate a variety of office equipment including a computer and assigned software oMaintain a variety of records and files oMeet schedules and time lines oPlan and organize work oComplete work with many interruptions oCompile and verify data and prepare reports oCommunicate effectively both orally and in writing oDevelop and maintain cooperative working relationships with those contacted in the course of work oCarry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described EDUCATION AND
Experience:
Any combination of education, training and/or experience equivalent to:
graduation from high school supplemented by college-level course work in secretarial science or a related field and three years of increasingly responsible secretarial experience ENVIRONMENT:
Indoor work environment.
PHYSICAL DEMANDS:
Employee in this position must have/be able to:
oEnter data into a computer terminal/typewriter and operate standard office equipment oSit for extended periods of time oSee and read a computer screen and printed matter with or without vision aids oHear and understand speech at normal levels and on the telephone, with or without hearing aids oLift and/or carry up to 25 lbs at waist height for short distances oBend at the waist oReach overhead, above the shoulders and horizontally, grasp, push/pullRequirements / QualificationsEDUCATION AND
Experience:
Any combination of education, training and/or experience equivalent to:
graduation from high school and one year of general clerical experience.
Licenses and Other Requirements:
Some positions in this classification may require a valid First Aid Certificate issued by an authorized agency within six months of employment.
Application materials must be received online by 4pm August 10th, 2023.
Interested applicants must submit:
1.
Classified Online Application 2.
Letter of interest 3.
Resume Please visit our website at:
www.
stocktonusd.
netEDUCATION AND
Experience:
Any combination of education, training and/or experience equivalent to:
graduation from high school and one year of general clerical experience.
Licenses and Other Requirements:
Some positions in this classification may require a valid First Aid Certificate issued by an authorized agency within six months of employment.
Application materials must be received online by 4pm August 10th, 2023.
Interested applicants must submit:
1.
Classified Online Application 2.
Letter of interest 3.
Resume Please visit our website at:
www.
stocktonusd.
net Recommended Skills Agenda Development Communication Computer Terminals Confidentiality Copy Editing Courtesy Estimated Salary: $20 to $28 per hour based on qualifications.
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