Executive Assistant Urgent Hire
A local law firm out of Stockton is searching for an Executive Assistant who will have responsibilities that include calendaring, appointment coordinating, and invoicing. Position is full time, long term!
Schedule:
Monday-Friday 8:
00am to 5:
00pm
Location:
Stockton, CA
Executive Assistant highlights:
- Efficiently manage calendars, diaries, and appointments for arbitrator and clients.
- Greet and interact with clients/counsel in person, via telephone, email and Zoom.
- Prepare correspondence and pleadings regarding arbitration and mediation.
- Coordinate and manage arbitrations, mediations, sessions, and fees.
- Maintain and organize files, including copies of all documents and correspondence.
- Manage all accounts receivable for arbitration and mediation cases, accounts payable, invoicing and time management.
- Manage billing by preparing, finalizing, and sending out invoices, as well as resolving billing issues.
- Prepare meeting agendas, set up zoom calls, take meeting notes.
- Other duties as assigned.
What we look for in an Executive Assistant:
- Minimum 2 years of experience as an executive assistant, legal secretary, or legal assistant.
- Strong organizational skills with the ability to manage multiple calendars and schedules effectively.
- Keen attention to detail and accuracy in all tasks.
- Proficiency in Microsoft Outlook, Word, and Excel.
- Ability to take direction well and work collaboratively with a team.
#stockca
PandoLogic. Keywords:Executive Secretary, Location:
Stockton, CA - 95209 , PL:
592816389Estimated Salary: $20 to $28 per hour based on qualifications.
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